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Beta

Contracting without the paper chase.

The complete multi-carrier contracting and licensing platform: one producer profile that fills every carrier packet, e-signature and electronic submission, NIPR license sync, training and E&O monitoring, appointments by state and line of authority, and a can-sell status every manager can trust.

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One profile, every carrier, signed and submitted electronically. See every producer's stage with every carrier, and know who can sell before the call comes in.

One producer profile, every carrier packet

A producer enters their information once, in about seven minutes. Every carrier contracting packet is filled from it, signatures included.

Pre-filled from NIPR
Name, NPN, date of birth, licenses, and lines of authority are imported from the producer's PDB report. The producer confirms instead of retyping.
Everything carriers ask for
Demographics, background questions, E&O policy details, EFT information, training certificates, and W-9 data are captured once and reused on every packet.
Update once, notify every carrier
When a producer changes their address, email, E&O policy, or banking details, the change is pushed to every carrier they are appointed with. No more one-off change forms.
Branded producer portal
Producers log in through your agency's portal, or by single sign-on from your agency site, to manage their profile and check request status.
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Contracting requests

Pick the carriers. The packet, the transmittals, the signatures, and the submission are handled for you.

Complete packets
Each request includes the carrier's contracting forms and every required transmittal, updated automatically when the carrier releases new versions.
Carrier rules enforced
Each carrier's requirements are validated before anything is sent, so packets never go out not in good order.
100% paperless e-signature
Producers sign once on screen. The signature is applied to every form in the packet that needs it.
Electronic submission and bulk requests
Carriers with a direct integration receive the request electronically. Request one carrier or twenty at a time, and track every request's status until the appointment is confirmed.
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Licensing and NIPR sync

Licenses, lines of authority, and appointments synchronized from NIPR and monitored for change.

Expiration monitoring
State licenses tracked per producer with notifications ahead of every expiration.
Renewals in the app
Start resident and non-resident renewals from the license record.
PDB change alerts
The agency is alerted when a producer's license status, address, or demographics change on their PDB report.
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CE and product training

Continuous monitoring of the training carriers require before they will appoint or pay.

AML, annuity, LTC, AHIP
Anti-money-laundering, annuity suitability, long-term care, and AHIP Medicare certifications tracked with proof attached to the profile.
Carrier product training
Carrier-specific product training recorded per carrier and checked against each request.
Evidence on the packet
Training certificates are attached to contracting requests automatically, so carriers stop asking for them.
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E&O, background screening, and FINRA

The other three things every carrier checks, on the producer record.

E&O on file
Coverage, carrier, limits, and expiration tracked, with declaration pages stored on the profile. Producers without coverage can purchase E&O during contracting.
Background screening
Integrated national background screening with results verified against each carrier's requirements and adverse-action communications handled in the platform.
FINRA status
CRD number and broker-dealer affiliation retrieved and kept current for producers who are registered.
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Appointments and hierarchy

Appointments by carrier, state, and line of authority, with the hierarchy stored per carrier.

States and LOA
Know exactly which states and lines each producer can write for each carrier.
Per-carrier hierarchies
Uplines and commission levels are stored per carrier and applied to every request automatically.
Just-in-time and terminations
Appoint at the first piece of business in states that allow it, terminate for non-compliance, and track appointment fees, renewals, and chargebacks.
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Can-sell status

One status that answers the only question that matters before a call is routed or an application is started.

Derived, not typed
Can-sell is computed from appointments, licenses, lines of authority, training, E&O, and background results for each carrier, product, and state. Nobody flips it by hand.
Checked before the application
Quote and Enroll and the call center check can-sell before a producer quotes or is routed a call, so business is never submitted for a producer who cannot write it.
Fraud monitoring
Duplicate identities, mismatched NPNs, and inconsistent profile data are flagged before a packet leaves the agency.
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Pipeline board and document vault

Every producer's stage with every carrier on one board, and every document where the request lives.

Kanban by carrier
Columns are stages; cards are producer-and-carrier pairs. Requests move as they are validated, signed, submitted, and confirmed.
Document vault with OCR
Uploaded E&O declarations, training certificates, voided checks, and signature authorizations are recognized, sorted, and filed to the profile automatically.
Alerts and follow-ups
Automated reminders to producers for missing items and to carriers for outstanding requests, with every touch in the audit trail.
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From profile to appointed, without a single PDF attachment.

The producer does one thing: complete a profile and sign. The platform builds the packet, checks it against each carrier's rules, submits it, and tracks the appointment back.

  1. ProfilePre-filled from NIPR. About seven minutes to confirm and complete.
  2. RequestPick one carrier or twenty. Packets and transmittals assembled per carrier.
  3. ValidateEach carrier's rules checked. Missing training, licenses, or E&O flagged before sending.
  4. SignOne on-screen signature applied across every form.
  5. SubmitElectronically to integrated carriers; a complete signed packet to the rest.
  6. AppointedConfirmation synced from NIPR. Can-sell updates for routing and quoting.

Monitored every day after the appointment.

Contracting does not stop when the carrier says yes. Every requirement that could lapse is watched, and can-sell changes the moment one does.

Continuously monitored

  • State license expirations, resident and non-resident
  • PDB changes to license status, address, and demographics
  • AML, annuity, LTC, AHIP, and carrier product training
  • E&O coverage limits and expiration
  • FINRA registration and broker-dealer status
  • Background screening results and adverse actions

Acted on automatically

  • Expiration and lapse notifications to the producer and their upline
  • Can-sell status recomputed per carrier, product, and state
  • Queues stop routing calls a producer cannot legally take
  • Quote and Enroll blocks applications for carriers the producer is not appointed with
  • Optional automatic termination for non-compliance, per carrier
  • Every alert, change, and submission in the tenant audit trail

Everything a standalone contracting platform does, inside the platform that runs the rest of your agency.

A standalone contracting tool knows about appointments. It does not know which producer just took a Medicare call in a state they are not licensed in, which commission split depends on that appointment, or which application is about to be submitted for a carrier that has not confirmed them yet.

  • Producer records are shared with Network, Commissions, Quote and Enroll, and Telephony.
  • Per-carrier hierarchies and commission levels flow straight into Commissions when the first statement arrives.
  • Role-based access: an agency administrator manages their downline's contracting, a producer manages their own profile.
  • An API and webhooks so your e-application and quoting tools can check can-sell before a case is started.
  • Every change is in the audit trail with the rest of the tenant.
What each role sees in Contracting
FMO ownerEvery agency's pipeline, every carrier's forms and hierarchies, appointment fees and chargebacks, compliance across the whole distribution.
Agency administratorTheir downline's profiles, requests, and can-sell status; submits packets and manages per-carrier hierarchies for their agency.
Recruiter or contracting deskThe Kanban board, outstanding requests, missing items, and automated follow-ups.
ProducerTheir own profile, licenses, training, E&O, documents, and request status through your branded portal.
CarrierComplete, in-good-order packets, electronically where integrated, with training evidence attached.

FAQs

Questions about Contracting

What does the Contracting module replace?

The standalone multi-carrier contracting and licensing tool most FMOs, IMOs, and BGAs run beside their CRM. Producers complete one profile, request paperwork for any carrier, sign electronically, and the agency submits the packet to the carrier from the same screen. Because Contracting lives inside AgentTech 360, the appointment and licensing records are the same records the hierarchy, Commissions, and the call center use.

How long does the producer profile take?

About seven minutes. Name, NPN, date of birth, and license history are pulled from the producer's NIPR Producer Database report, so the producer confirms what is there, answers the background questions every carrier asks, adds E&O details and training certificates, and signs once. From then on every carrier packet is filled from that profile.

Which carriers are supported?

Any carrier your FMO contracts with. Our forms library covers the contracting packets and transmittals for the Medicare, life, annuity, and health carriers our agencies write, and we update the packet when a carrier releases new forms. Carriers with a direct integration receive the request electronically; the rest receive the completed, signed packet from your agency.

Does it sync with NIPR?

Yes. Licenses, lines of authority, and appointments are synchronized from NIPR, and the profile is monitored for PDB changes so the agency is alerted when a producer's license status, address, or demographic data changes. Resident and non-resident renewals can be started from the license record.

What does it monitor after the producer is contracted?

State license expirations, CE and product training (AML, annuity suitability, LTC, AHIP and carrier-specific certifications), E&O coverage, FINRA status, and background screening results. Alerts and follow-ups go out automatically, and the can-sell status changes the moment a requirement lapses.

How do managers see where an agent stands?

A Kanban board shows each producer's stage with each carrier, from profile started to appointed. Requests move across the board as they are validated, signed, submitted, and confirmed by the carrier, and the can-sell status updates with them.

Does it work with our downline agencies?

Yes. Contracting is tenant-wide. An FMO owner sees every agency's pipeline; an agency administrator sees their own downline; a producer sees their own profile, requests, and licenses through a portal branded to your agency. Hierarchies are stored per carrier, so each request carries the correct upline and commission level.

Can we use Contracting without the dialer?

Yes. It is an independent module in AgentTech 360 and is in beta with FMOs now. Agencies that also run the call center get the added benefit that queues route by state and can-sell status, so licensing records and routing rules live in the same place.

Something else? Contact us

Put your contracting board next to your commissions.

Contracting is part of AgentTech 360 and works on its own or alongside the dialer. In beta with FMOs now.

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